Statement re Officer positions
Please click the links for the documents
There has been a lot of speculation around
discrepancies in the election of two officers of the Birman CC committee and
it is hoped this will dispel a lot of that speculation.
At the 2012 AGM the members agreed to stagger the terms of the Chair and
Vice-Chair positions to ensure that the club were not in the position of
having both step down at the same time.
2012 AGM Minutes
At the 2013 AGM the members were reminded on the Agenda that the positions
above would be varied. This was reflected in the 2013 Minutes.
2013 AGM Agenda
/ 2013 AGM Minutes
At the 2014 AGM the above was implemented
2014 AGM Agenda /
2014 AGM Minutes
At the 2015 AGM it seems that it started to go wrong. The
Table of Elections
which Mr Porter says he was working from showed that the Chairman and
Secretary term of office expired. As the Secretary is the person to keep
these records correctly up to date the committee did not challenge this,
assuming the Secretary was correct. This table appears not to have been
updated for the 2017 and 2018 AGM elections. However the AGM Agenda
correctly only noted the Secretary to be elected for 3 years. At this point
the Vice-Chair was also elected for 3 years.
2015 AGM Agenda
/ 2015 AGM Minutes
At the 2016 AGM Mrs Kilby stood down and it is noted on the Agenda
"Chairman: Mrs Anne Madden is nominated by the Committee for 1 year
2016 AGM Agenda /
2016 AGM Minutes
At the 2017 AGM Mrs Madden stood down and the AGM were notified that Mr
Warrender was standing for Chair for 1 year and the members voted for this
length of term and it was duly minuted. The recording is available on
request, but the transcript is: Mrs Madden speaks about standing down, tells
the meeting Mr Warrender is willing to stand, there is a show of hands and
then Mrs Madden declares: "he wants to do it for a year which is the
end of my term, for now, and he can then stand for another 3 years if
necessary". These minutes were duly signed by Mr Warrender as
correct at the 2018 AGM. 2017 AGM
Agenda / 2017 AGM Minutes
At the 2018 AGM nothing was put to the members for either the Chair or the
Secretary posts and again as the committee relied on the Secretary to ensure
the records are straight, the elections for these two posts were overlooked
for a reason we don't know. 2018
AGM Agenda /
2018 Draft AGM Minutes
The Club
rules state the committee must consist of elected or co-opted
members and as Mr Warrender and Mr Porter did not come under the criteria,
they were essentially ordinary members. The committee decided that they
would need a Special Meeting to address this sooner rather than later and
both Mr Warrender and Mr Porter have been invited to apply to be co-opted
with a view to being voted into the vacant posts for formal election at the
2019 election.
It is now not possible to go back and implement the 2012/13 changes as the
Statute of Limitations UK states that a time limit of 6 years applies to all
Acts. However, due to the aforementioned having taken place, this will in
effect apply the intentions of the 2012/13 AGM.
Please read everything completely, download the AGM Agendas and Minutes and
the Table of Committee and Officer terms that Mr Porter was working from and
work your way through the appointments as per the schedule above. Note that
appointments are usually in cycles of 3 years.
Additionally the Membership Secretary post needs to be elected on an annual
basis and that has not been done since the 2013 AGM.
There is also the matter of one other committee member who's term expired at
the 2018 AGM and again they were not put forward for re-election. That
member has also been invited to standing for co-option.
Should you need any further clarification or a link to the 2017 AGM
recording, please email
birmancc@gmail.com. Signed copies of AGM Minutes are currently held by
Mr Porter.
Should Mr Warrender or Mr Porter wish to post a reply on this page, this
will be accommodated.
20th December 2018
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